Documents are maintained primarily for future reference. With time, accumulated documents pose the threat of paper explosion and locating a particular document is a mammoth undertaking. The digital archival and retrieval of documents using DocxMan makes it all very simple.

DocxMan is a document management system for the comprehensive and specialized management of documents in any format. It offers the ability to setup, to manage, to archive documents and to find them again in the shortest possible time. DocxMan can also be web-enabled.

With DocxMan, documents in any format can be set-up in easy defined categories or cabinet structures. Documents stored in DocxMan can be found quickly, through several flexible search options. Automatic versioning helps users to restore older versions without a problem. Documents can be checked in and out of the system with the given privileges. Setting up the system and authentication is done in the Admin Console. Uploading and access of documents can be done through Windows or the Web. DocxMan can be easily customized and expanded to meet individual requirements.

Scan, store, retrieve and use paper documents in a shared environment

An effective productivity enhancement tool to minimize time spent on searching for documents

Swift dissemination of official information ensured

Confidentiality of required documents assured by setting the accessibility level by document owners

Track changes made to the document through the maintenance of every altered version of the document

Precious physical space recovered as papers (documents) disappear into the digital world

Efficient tool in Knowledge Management

Various backup options for disaster recovery

The highlight of the product is its in-built security. Only users with appropriate privileges can access the information stored.

Supports any document format

User and Group Administration

MS-Exchange integration

Automatic Versioning

Document Archival

Documents can be checked in and out of the system

Access through Windows and Web

Document Comparison & Merging

Flexible search options

Workflow integrationl

Inter – User Communication

Documents in the workflow can be commented and annotated.

Multi-location suitability

In-built security to limit access to individual documents

Administrator: Sets up the entire System by creating cabinets, domains, user groups, indexing templates and specifying access rights of individual users and groups.

User: Submits documents to the respective cabinets and searches for submitted documents.

When submitting a document, the user will index the document. The documents are searched and retrieved on the basis of these indices, for which the System allows the Administrator to dynamically create indexing templates. The administrator who creates it decides the name, type and size of indexing fields.

For more information, contact: dms@first-ware.com